AI Agent for gyms and fitness studios

A 24/7 voice + WhatsApp agent that handles class bookings, membership sales and trainer schedules — synced with eFitness Manager and Booksy.

+30% memberships

Booksy native

Class booking

Gym / studio pain points

01Reception is overwhelmed at peak6pm crowd at the desk + phone enquiries about classes — front desk drops half the calls.

02Membership sales are reactiveWalk-ins convert at 30%. Phone enquiries — under 10%, because nobody follows up within an hour.

03Class waitlists are manualYoga at 7pm is full — manual SMS to the waitlist when a slot opens. Half the time nobody picks up.

04Trainer scheduling driftPersonal trainers + group classes + studio rentals = a calendar nightmare.

01Class booking + waitlistBooks and waitlists by class, instructor or studio. Pushes to eFitness / Booksy live.

02Membership salesCaptures intent, qualifies budget and goals, books a tour or signs up directly via Stripe.

03Trainer + studio schedulingTwo-way sync with each trainer's calendar. Avoids double-bookings.

04Lapsed-member reactivationOutbound to members who haven't come in 30+ days. Wins back 20%.

What it can do

VoiceTextOmnichannel24/7

Tech stack

eFitness ManagerPerfect GymVersumBooksyStripeGarmin Connect

+30%membership conversionSpeed-to-lead under 60s lifts membership conversion vs. delayed callback.

NativeBooksy integrationTwo-way sync — class bookings appear in Booksy within seconds.

Classbooking + waitlistReal-time waitlist management — slots fill as soon as cancellations come in.

We're piloting with two boutique studios in Warsaw and a multi-location gym chain. Browse the portfolio for adjacent booking work.

Does it work with eFitness Manager?

Yes — eFitness is the most common Polish gym ERP. Two-way sync of memberships, classes and check-ins.

Booksy?

Yes — for studios that run on Booksy (most boutique yoga / Pilates).

Can it sell memberships?

Yes — captures intent, qualifies, processes Stripe payment. Sends contract via DocuSign-equivalent.

Trainer + studio scheduling?

Two-way sync per trainer. Studio-rental calendar separately. Avoids double-bookings across all flows.

Languages?

PL / EN / UA — most boutique studios in Warsaw / Krakow have UA-speaking members.

Setup time?

4–6 weeks including eFitness or Booksy integration and trainer-onboarding flow.

Pair the agent with a member CRM — visit history, payments, retention cohorts, lapsed-member alerts.

Fitness

Book a 30-minute demo. We'll show a live agent and discuss your use case.